Annual Member/Owner Meeting RE-SCHEDULED

In cooperation with “Social Distancing” re COVID-19 the PROA Board of Directors have RE-SCHEDULED the PROA Annual Members/Owners meeting until June 23, 2020, beginning at 6:30 p.m. at the Pinnacle Community Center, 2160 Fox Haven Drive, Castle Rock, CO 80104 (assuming the Pinnacle is available).

At least ten days prior to the Annual meeting, a United States Postal Service “first class” mailing will be sent to Members/Owners confirming the RE-SCHEDULED date (now June 23, 2020 or giving notice of another date if necessary).  Members (having an email address on record with the PROA) will receive updating emails, and updated  postings will be placed on the PROA website.

When the Annual meeting is held, there will be the election of three (3) Lot Owners to the PROA Board of Directors for 2-year terms, and one (1) Lot Owner as the PROA Delegate to the CVRMA for a 1-year term.  Present PROA Directors Dan Hampton, Robert (Bob) O’Toole, and Brian Bates, and CVRMA PROA Delegate Arlin Shepard have been nominated and have agreed to serve another term.

Lot Owners may self-nominate themselves, or another Lot Owner, for these positions by contacting PROA Manager Don Wilden by email addressed:

Lot Owners may self-nominate themselves or another Lot Owner for these positions during the meeting.

The March 24, 2020 PROA Board meeting was held by conference call.  Minutes will be emailed to Members (having an email address on record with the PROA), and posted on the PROA website.

The scheduled May 26, 2020 PROA Board meeting will be by conference call if the Pinnacle is still closed re COVID-19 concerns.  If to be held by conference call, instructions will be emailed to Members re how to join in on the conference call.

Below is an updated PROA meeting schedule.

Meeting TypeDateTimeLocation
Directors Board MeetingMay 26, 20206:30 p.m.Pinnacle or Conference Call
Annual Member MeetingJune 23, 2020Subject toRe-Scheduling6:30 p.m.PinnacleUnless closed re COVID-19
Directors Board Post-Meeting following Annual Member meetingJune 23, 2020Subject toRe-SchedulingApproximately7:15 p m.PinnacleUnless closed re COVID-19
Directors Board MeetingJuly 28, 20206:30 p.m.Pinnacle
Directors Board MeetingSeptember 22, 20206:30 p.m.Pinnacle
Directors Board MeetingNovember 24, 20206:30 p.m.Pinnacle
Special Director Meetings will be scheduled as needed

Excess Trash & Recycling

Recently, the Board was made aware of a dialog between a Waste Management (WM) driver and their HOA liaison.  This dialog indicates a possible shift in the willingness of drivers to collect any and all trash or recycling set out by our owners. 

 As a result, the Board of Directors is asking homeowners to break down all trash and recycling, and not overfill trash carts. Per our contract, WM is not required to empty more than one 96 gallon trash cart and one 96 gallon recycle cart per household. For anything more the HOA could be charged extra, any extra charges received by the HOA would be passed down to the homeowner for reimbursement. 

Previously the drivers have just been picking up extra trash/recycling and there hasn’t been any expense to the HOA. However given the dialog we’ve been made aware of, we expect that could change. If you aren’t able to get everything within the carts, some suggestions from the Board are to tip drivers if there is more trash and/or recycling that needs to be picked up, try to make any extra trash as convenient as possible for pickup,  consider helping to load the excess, or possibly secure unused capacity from your neighbors (please don’t load up a neighbor’s receptacles without talking to them first though).